Artist Setup Arizona

 PHOENIX, ARIZONA  PRE-FEST LOAD IN AND SETUP INFO

THE HELL CITY TATTOO FESTIVAL IN PHOENIX IS QUICKLY APPROACHING AND, AS AN ATTENDING ARTIST, YOU’LL NEED TO KNOW A FEW THINGS TO MAKE THE FESTIVAL MORE ENJOYABLE FOR YOU AND ALL THE ATTENDEES. BELOW IS A LIST CONTAINING USEFUL INFORMATION ABOUT THE FESTIVAL AND YOUR WORKSPACE. PLEASE REVIEW THIS DOCUMENT BEFORE HEADING OUT FOR HELL CITY AND IF YOU HAVE ANY QUESTIONS, PLEASE LET US KNOW! THANKS FOR BEING A PART OF THE HELL CITY TATTOO FESTIVAL THIS YEAR. WE LOOK FORWARD TO SEEING YOU THERE AND HAVING ONE HELL OF A GOOD TIME!

 

LAVISH 1929 RESORT FEATURING 8 POOLS & 2 GOLF COURSES, PLUS 5 DINING OPTIONS & AN ON-SITE SPA.  KNOWN AS THE JEWEL OF THE DESERT, ARIZONA BILTMORE BOASTS A STORIED AND ICONIC HISTORY INCLUDING AN ARCHITECTURAL IMPRINT LEFT BY FRANK LLOYD WRIGHT.

ARTIST LOAD IN TO THE PHOENIX ARIZONA BILTMORE

THERE IS NO LONGER LOAD IN AT THE FRONT OF THE BALLROOM- ARTISTS CAN LOAD IN TO THE ARIZONA BILTMORE AT THE EAST OF THE BALLROOM- GO THROUGH THE GIANT GATES AT THE NORTH DROP OFF - UNLOAD AND YOU WILL EXIT THROUGH THE SOUTH DROP OFF GATES. EVERYONE WILL BE DOING THE SAME THING SO WE ASK YOU TO BE COURTEOUS AT THIS TIME, AND AS SOON AS YOU ARE UNLOADED TO MOVE OUT OF THE AREA TO MAKE SPACE FOR SOMEONE ELSE.

SHIPPING TO/FROM THE ARIZONA BILTMORE INFO HERE

EARLY ARTIST CHECK-IN:

• WE HAVE EARLY ARTIST SET-UP ON THURSDAY FROM 5-8PM. REMAINING SET UP BEGINS ON FRIDAY AT 9 AM UNTIL NOON. DOORS WILL OPEN AT NOON SO BE SURE TO GET IN THERE NICE AND EARLY TO SET YOUR BOOTH UP. WHEN CHECKING IN AT HELL CITY, BE SURE YOU GET YOUR CHECK-IN PACKET AND PASSES AT ADMISSIONS.

  • HELL CITY DOES NOT PROVIDE WIFI! WE SUGGEST BRING YOUR OWN PERSONAL HOTSPOT OR CONTACT THE ARIZONA BILTMORE FOR PURCHASING WIFI FOR YOUR DEVICES THROUGH THEM PERSONALLY.

• BE SURE TO BRING ADDITIONAL POWER STRIPS IF YOU NEED THEM AS WELL AS ADDITIONAL LIGHTING FOR YOUR BOOTH, WE DO NOT SUPPLY LIGHTS, ARMRESTS, OR ANY OTHER LUXURY YOU MAY WANT FOR YOUR STATION. A SUPPLY COMPANY WILL BE THERE TO HELP KEEP YOU FULLY STOCKED ON ANY ITEMS YOU MAY NEED TO TATTOO. ADDITIONALLY, MASSAGE TABLES AND OTHER TATTOO EQUIPMENT WILL BE AVAILABLE ON A FIRST COME FIRST SERVE BASIS FROM THE ADMISSIONS BOOTH. YOUR BOOTH WILL BE SUPPLIED WITH ONLY ONE SHARPS CONTAINER, A ROLL OF PAPER TOWELS, A TRASHCAN, TABLE AND CHAIRS.

• DON’T FORGET TO BRING YOUR ART FOR THE ART GALLERY AND DROP IT OFF ON THURSDAY. THE ART GALLERY IS ALWAYS FILLED WITH TONS OF GREAT ARTWORK. THIS IS A GREAT AREA AT HELL CITY TO SHOWCASE YOUR OTHER TALENTS SUCH AS PAINTINGS, SCULPTURES, AS WELL AS ANY OTHER FORMS OF ART YOU WOULD LIKE TO DISPLAY. YOUR ART MUST BE WIRED AND READY TO HANG.

• PLEASE BE READY TO ACCEPT THE HELLIONS TO SET THE FLOOR ON FIRE PROMPTLY AT 12 NOON EVERY DAY. PLEASE DO NOT BREAK DOWN EARLY ANY NIGHT OF THE FEST. WE EXPECT EACH ARTIST TO BE COURTEOUS TO THOSE COMING ON SUNDAY BY GIVING THEM THE TIME TO ADMIRE YOUR WORK AND ENJOY THE FEST. HELL CITY CLOSES THE GATES AT 8PM ON SUNDAY. FOR A FULL LIST OF HELL CITY RULES PLEASE VISIT:

WWW.HELLCITY.COM/HELL-CITY-RULES/  

• EVERYONE IS AT HELL CITY TO SHOWCASE TATTOOING AND THOSE BEHIND OUR ART FORM SO PLEASE RESPECT THE VENUE, DO NOT DESTROY ANY PROPERTY AND IMMEDIATELY REPORT ANY SUSPICIOUS OR UNPROFESSIONAL ACTIVITY.

BLOOD-BORNE PATHOGENS & LICENSES:

• EVERYONE TATTOOING OR PIERCING MUST HAVE CURRENT FIRST AID AND BLOOD-BORNE PATHOGEN CERTIFICATES. SEE YOUR LOCAL RED CROSS FOR CERTIFICATION AND CLASSES OR VISIT WWW.ICPRI.COM.  

• HAVE YOUR BLOOD-BORNE PATHOGENS CERTIFICATION WITH YOU AS THE HEALTH BOARD MAY ASK TO SEE IT.

DISPOSABLES:

HELL CITY IS AN ALL DISPOSABLE TATTOO CONVENTION!

AS WE LOOK FORWARD TO ANOTHER GREAT YEAR AT THE HELL CITY TATTOO FESTIVAL, WE WANTED TO REACH OUT TO ATTENDING ARTISTS REGARDING DISPOSABLE TATTOO PRODUCTS. SINCE DISPOSABLE TATTOO EQUIPMENT IS BECOMING MORE AND MORE WIDELY USED WE WANTED TO TRY TO MAKE HELL CITY AN ALL DISPOSABLE EVENT. HELL CITY HAS ALWAYS BEEN A PIONEER IN BRINGING NEW IDEAS TO MAKE THE SHOW THE BEST IT CAN POSSIBLY BE, SO WE THOUGHT IT WOULD MAKE PERFECT SENSE TO LEAD THE WAY FOR DISPOSABLE PRODUCTS BEING USED AT TATTOO FESTIVALS. WE WILL NOT HAVE AN AUTOCLAVE AVAILABLE FOR USE THIS YEAR AND REQUEST THAT EVERYONE PLAN ON USING DISPOSABLE TUBES AND NEEDLES THROUGHOUT THE WEEKEND OF THE SHOW. WE'LL HAVE PLENTY OF SUPPLIERS ATTENDING OR YOU'RE WELCOME TO BRING ALL YOUR FAVORITE PRODUCTS WITH YOU TO USE.

FOR A FULL LIST OF OTHER GREAT EVENTS AT HELL CITY, PLEASE VISIT:

HTTPS://HELLCITY.COM/PAGES/TIME-SCHEDULE

 

ADVERTISING AT HELL CITY:

WE STILL HAVE ROOM FOR ADVERTISING IN OUR ROTATION ON THE BIG SCREENS AT THE MAINSTAGE. ORDER YOUR BIG SCREEN ADS FOR HELL CITY BEFORE IT’S TOO LATE!

HTTPS://STORE.HELLCITY.COM/COLLECTIONS/ADVERTISING



SOME ARTIST RULES YOU SHOULD KNOW:

* THURSDAY EARLY ARTISTS SET UP WILL BE FROM 5-8 P.M. IN THE BALLROOM. THIS GIVES ARTISTS A CHANCE TO PARTIALLY SETUP PRIOR TO THE FEST.

* ALL ATTENDING ARTISTS MUST ABIDE BY ALL LOCAL HEALTH REGULATIONS. THESE REGULATIONS ARE BASIC AND PRETTY CONSISTENT TO THE HEALTH REGULATIONS IN MANY OTHER STATES:

* BE IN YOUR BOOTH WHEN THE GATES OPEN EVERYDAY OF THE FEST!! DO NOT GET TO YOUR BOOTH LATE AFTER THE GATES HAVE OPENED FOR THE DAY!! THIS WILL WEIGH HEAVILY ON YOUR RETURN TO HELL CITY!

* DO NOT BREAK DOWN YOUR BOOTH EARLY SUNDAY OF THE HC FEST UNTIL THE FESTIVAL HAS COMPLETELY ENDED. IT IS VERY DISRESPECTFUL TO THE ATTENDEES AND FELLOW ARTISTS AT THE FESTIVAL TO BREAK YOUR BOOTH DOWN EARLY!

* ARTISTS WILL BE ALLOWED TO WORK LATE TO FINISH UP TATTOOS IN PROGRESS, PERMITTING ONLY THE ARTIST AND CLIENT ARE PRESENT FOR THE DURATION OF THE SESSION. SUNDAY EXCLUDED.

* ATTENDING ARTISTS ARE RESPONSIBLE FOR FOLLOWING ALL HEALTH REGULATIONS REQUIRED BY THE STATE, COUNTRY OR CITY IN WHICH HELL CITY IS HELD.

* ARTISTS MUST HAVE ALL CLIENTS THOROUGHLY READ, FILL OUT AND SIGN ALL RELEASE/ CONSENT FORMS PROVIDED IN YOUR CHECK IN PACKETS.

* ARTISTS MUST INFORM CLIENTS OF CARE INSTRUCTIONS AND GIVE CLIENTS AFTERCARE INSTRUCTIONS PROVIDED IN YOUR CHECK IN PACKETS.

* YOUR STUDIO OR YOURSELF MUST HAVE A WEBSITE AND/OR WEBPAGE TO BE CONSIDERED FOR A BOOTH AT HELL CITY. NO SITE = NO BOOTH.

* GLOVES MUST BE WORN WHEN TATTOOING OR PIERCING A CLIENT AT ALL TIMES.

* SHARPS CONTAINERS MUST BE USED. EACH BOOTH WILL HAVE A COMPLIMENTARY SHARPS CONTAINER PROVIDED.

*ALL NEEDLES & RAZORS MUST BE PROPERLY DISPOSED OF INTO THE SHARPS CONTAINERS PROVIDED AT YOUR BOOTH

* PRE-PACKAGED, STERILE INSTRUMENTS MUST BE USED DURING ALL TATTOOING AND PIERCING PROCEDURES.

* BE SURE TO BRING ENOUGH DISPOSABLE TUBES AND INSTRUMENTS TO GET YOU THROUGH THE BUSY WEEKEND.

* ANYONE CAUGHT SCRUBBING TUBES IN PUBLIC RESTROOMS OR HOTEL ROOMS WILL BE IN VIOLATION OF PHOENIX HEALTH CODES AND WILL BE ASKED TO LEAVE THE FESTIVAL AND IT’S PREMISES.

* SUPPLIERS WILL BE PRESENT AT THE FESTIVAL SO YOU CAN BUY ANY SUPPLIES YOU NEED.

*PAPER TOWELS WILL BE FOR SALE IN THE PRIVATE ARTIST AREA OF THE BALLROOM.

* ARTISTS AND PIERCERS WHO ARE TATTOOING OR PIERCING PRIVATE AREAS (NIPPLES AND GENITALS) MUST HAVE AN ENCLOSED/PRIVATE AREA TO DO THIS IN.

*ARTIST MUST COMPLY WITH ALL NEEDLE AGREEMENTS, CARE INSTRUCTIONS AND CLIENT RELEASE FORMS.

*ARTISTS MUST INFORM ALL CLIENTS IN REGARDS TO HOW TO HEAL THEIR NEW TATTOOS.

*ARTISTS MUST BANDAGE ALL NEW TATTOOS WITH LAP CLOTHS OR DRYLOCK MATERIALS ONLY. NO CLEAR SARAN WRAP!

* THE HOTEL HAS ASKED THAT NO PRIVATE AREAS BE VISIBLE WHILE ON THE BALLROOM FLOOR, IMPROPER EXPOSURE WILL RESULT IN EXPULSION. IF YOU ARE PIERCING FEMALE NIPPLES OR ANY GENITALS, YOU MUST HAVE A PRIVATE, ENCLOSED BOOTH.

* BOARD OF HEALTH FEES MUST BE PRE-PAID PRIOR TO WORKING.

* NO FOOD OR DRINK ALLOWED IN TATTOO BOOTHS.

* NO SMOKING IN TATTOO BOOTHS OR ANYWHERE IN THE HOTEL.

* ARTISTS NEED TO BRING PROOF OF PRACTICE INSURANCE FOR BOARD OF HEALTH INSPECTIONS IF YOU HAVE IT.

* ARTISTS/STUDIOS NEED TO PAY TEMPORARY LICENSING FEES WITH THE COLUMBUS BOARD OF HEALTH.

* ARTISTS NEED TO BRING CPR & FIRST AID CERTIFICATES FOR BOARD OF HEALTH INSPECTIONS PRIOR TO BE ALLOWED TO WORK.

* ARTISTS NEED TO BRING BLOODBORNE PATHOGENS & CROSS CONTAMINATION PREVENTION CERTIFICATES FOR BOARD OF HEALTH INSPECTIONS PRIOR TO BE ALLOWED TO WORK.

HELL CITY TATTOO FESTIVAL 

POST EVENT INSTRUCTIONS

 

ALL BOOTHS MUST FOLLOW THESE BREAKDOWN INSTRUCTIONS!

 

  1. CLEAN YOUR AREA- BAG UP ALL YOUR TRASH AND DEPOSIT IT IN THE LARGE TRASH BIN IN THE ARTIST LOUNGE, ALONG WITH YOUR TRASH CAN. PLEASE PLACE ALL TRASH IN BAGS, AND LEAVE THE BOOTH THE WAY IT WAS WHEN YOU ARRIVED.

  2. WIPE DOWN YOUR AREA-  WITH MADACIDE/CAVACIDE.

  3. SNAP YOUR SHARPS CONTAINER CLOSED-  DEPOSIT IT IN THE LARGE BOXES PROVIDED AT THE MAIN STAGE. THIS IS EXTREMELY IMPORTANT. IF YOUR SHARPS CONTAINER IS FOUND IN YOUR BOOTH WITH CONTAMINATED NEEDLES, YOU WILL BE AUTO FINED AND NOT INVITED BACK TO HELL CITY.

  4. DOUBLE CHECK-  FOR ALL CABLES, MACHINES, SUPPLIES, SAMPLES, PHONE CHARGERS, ETC.    TRY AND LEAVE THE BOOTH AS EMPTY AS POSSIBLE.

 

FAILURE TO CLEAN YOUR BOOTH WILL RESULT IN AN AUTO $25 CLEANING FEE OR THE POSSIBILITY OF NOT BEING INVITED BACK TO HELL CITY. BE CLEAN AND RESPECTFUL! THANK YOU ALL!

  

WISHING YOU WELL, SEE YOU IN HELL!

ADDITIONALLY, A LIMITED AMOUNT OF MASSAGE TABLES AND OTHER TATTOO EQUIPMENT IS AVAILABLE FOR RENT AT THE ADMISSIONS BOOTH. IF YOU HAVE ANY QUESTIONS OR CONCERNS, PLEASE FEEL FREE TO EMAIL US. ALSO, PLEASE PASS THIS EMAIL ALONG TO YOUR BOOTH PARTNERS. IF YOU’D LIKE TO HELP PROMOTE THE FESTIVAL YOU CAN VISIT HTTPS://HELLCITY.COM/PAGES/ART-ADS FOR WEB BANNERS, VIDEOS AND MORE SO FEEL FREE TO GRAB WHATEVER YOU’D LIKE AND ADD IT TO YOUR SITE!

 

ARTISTS COPIER AND STENCIL AREA:

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Artists shipping items – Hell City Phoenix, AZ

For artists who are shipping items to the Biltmore Resort


CLICK HERE to read the traveling tattooers article on how artists pack for their travels to conventions!

 

ARTISTS NEEDING A MASSAGE TABLE 
Tattoo Equipment Rental - LIMITED FIRST COME, FIRST SERVE!

Rental equipment available at Hell City

Hell City has a wide variety of massage tables available throughout the entire festival weekend. Artists can simply check at the admissions counter to see if they can rent a massage table to make their tattooing experience easier over the weekend.

Basic prices for massage table rentals are:

1 full day rental = $100

Special arrangements must be made for receiving equipment, goods, displays or any other materials which will be sent, delivered or brought into the resort for Hell City.

Failure to make these arrangements may result in refusal of deliveries or materials being unavailable when required.

 

 

 

The Hotel Convention Services Manager or Catering Manager for your convention or meeting must be made aware of the quantity and the volume of shipment no later than one week prior to expected claim date of packages.

A package shall be defined as any carton, case, box or crate weighing at least (2) pounds, but not to exceed (50) pounds.  A determination for handling will be made by the hotel for items not meeting this definition.  Services of an outside receiving company, if necessary, will be engaged by the sender.

No packages shall be accepted by the Biltmore Resort more than four days prior to expected date of claim.

Packages refused because of early arrival will be directed to a local carrier.  Additional charges to be at the sender’s expense.

The resort’s receiving entrance is open 8:00 a.m. to 4:00 p.m. Monday through Friday.  Special arrangements must be made, in advance, for any deliveries not within this time frame.

 

 

Any materials being sent to the hotel must be labeled as follows:

ATTN: HELL CITY TATTOO FEST / VENDOR NAME

c/o: FedEx Office Business Center Arizona Biltmore

2400 E. Missouri Ave Phoenix, AZ 85016

Phone: 602.956.1464
Fax: 602.956.1619
Email: usa5716@fedex.com


Operating Hours

Mon – Fri: 7:30am - 6:00pm Saturday: 8:00am - 2:00pm Sunday: 12:00pm - 4:00pm



 

Hold for arrival Name
Attention: (Guest Name and Organization)
Arrival Date: (Month/Day/Year)
Name of Convention: Hell City
Booth Business Name:
Complete return address:
Number of Boxes: (i.e., Box 1 of 2; Box 2 of 2)
Name of Meeting Room: Hell City Ballroom

 

  

LIABILITY:

The hotel does not accept liability for equipment, goods or displays which arrive or fail to arrive to the hotel.  The hotel will not be responsible for damage to materials improperly packed, concealed damage, loss or theft of materials prior to or after delivery.  The shipper is encouraged to make arrangements for loss or damage with its insurance carrier.

HANDLING:

Handling charges will apply based on size and weight of items being received and moved.  Shipments over 100 pounds should be handled by an alternative freight handling company to be contracted by the sender.  Due to our limited storage space, we are not able to accommodate large shipments of material or heavy pieces of equipment (over 100 pounds).

All exhibit materials must be shipped to a drayage company.  Handling charges will apply for moving packages to and from the hotel receiving area to a designated area within the Phoenix Convention Center or Biltmore Hotel.  Please designate a signee at the delivery site.


HANDLING CHARGES:


PACKAGE WEIGHT

PACKAGE PICKUP OR DROP OFF BY GUEST

PACKAGE PICKUP OR DELIVERY BY FEDEX OFFICE

Flat Envelopes

No Charge

$5.00

0.0 – 1.0 lbs.

$2.00**

$5.00

1.1 – 10.0 lbs. 

$10.00

$15.00

10.1 – 20.0 lbs.

$15.00

$20.00

20.1 – 30.0 lbs.

$20.00

$30.00

30.1 – 40.0 lbs.

$25.00

$40.00

40.1 – 50.0 lbs.

$25.00

$50.00

50.1 – 60.0 lbs.

$25.00

$50.00

Over 60.0 lbs. 

$25.00

$70.00

Pallets & Crates*

$0.75 / lb. ($150.00 Minimum)

$0.75 / lb. ($150.00 Minimum)





MOVEMENT OF PACKAGES IN PUBLIC AREAS:

Packages will be delivered to and from assigned areas according to schedule provided by guest prior to the start of the function.  Any variance in scheduled times will result in materials/packages being assigned a delivery time by hotel staff according to work load.

PACKAGES SHIPPED AT GUEST’S REQUEST:

All packages must be properly packaged and labeled by guest.  Shipping method must be indicated.

 

 

 

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